BASIC RESPONSIBILITIES:
Directly project manage a portfolio of strategic initiatives/projects across multiple functions and work streams, for example:
Clinical outcome and cost management
Organization design, asset/resource allocation, and efficiency
Business development
Support executive sponsors in delivery against strategic objectives as follows:
Improve alignment of strategic objectives to organizational initiatives, resource allocation, and budgets
Drive agile prioritization of initiatives
Maintain balance between scope, resources, and timelines
Effectively measure impact of initiatives on strategy execution using clear baseline and target metrics
Develop and manage portfolio roadmap and integrated project plans across initiatives and work streams and deliver the following:
Transparent reporting of project/program status, milestones, dependencies, issues/risks, resource allocation, budget, root cause analysis, and executive interventions required
Objective, fact-based recommendations to executives via reports and live presentations/meetings
Adapt and apply best practice process and project management approaches (e.g., PMBOK, Agile/Scrum, Continuous Process Improvement), to meet business program objectives
Utilize and promote specific PMO toolkit and templates (e.g., project charter, project kick-off, status report, meeting agenda, issue/risk logs, lessons learned) and capture project documentation as needed throughout the project lifecycle using a hybrid waterfall/Agile approach
Provide consistent, clear, and timely communication of initiative goals, tasks and progress/status to project teams, sponsor, and executives
Facilitate and lead daily project meetings with work stream leads and weekly or bi-weekly steering committee meetings with executive sponsor(s)
Provide regular written updates (minimum weekly) on project status to business owners and executive sponsors
Utilize problem solving, project management, and change management best practices daily to:
Keep projects on target
Resolve initiative issues, risks, and obstacles through appropriate use of project management tools and methods
Ensure alignment of organization-wide processes, policies, programs, documentation, interactions, etc. with project objectives
KNOWLEDGE, SKILLS AND ABILITIES:
Exceptional personal agility and focus in a dynamic, matrixed organization
Demonstrated superior capabilities in managing time, quality, and cost through effective use of project management process, methods, and tools
Exceptional ability to influence project team members, peers, and executives without formal reporting relationships / authority
Deep understanding of multiple project management methodologies including Agile/Scrum and “traditional” IPEC/waterfall
Superior resourcefulness, problem-solving, and change management skills
Strong commitment to continuous improvement and results
Exceptional written and interpersonal communication skills
Strong desire and willingness to provide both consultative/advisory support and hands-on execution
Strong process and meeting facilitation skill with ability to structure ambiguous problems, think creatively, and lead teams to generate solutions
Ability to very rapidly master new systems and tools
Comfortability with applying prior knowledge and insights into tailored, iterative solutions in a start-up environment
Strong ability to effectively manage demand, manage expectations, and deliver multiple, overlapping projects and pieces of work simultaneously
EDUCATION / SPECIALIZED KNOWLEDGE REQUIREMENTS:
Bachelor’s or advanced degree in business administration or related required, masters’ degree preferred
12+ years’ professional experience, with a minimum 8 years’ experience in a project/program management capacity across business functions
PMP certification required with expert knowledge of project/program management tools and activities including but not limited to: project scope/charter, business requirements, work breakdown structure (project plan), issues/risks log, status reports, and steering committee (purpose, facilitation, action-orientation)
Working understanding and application of Agile methodology with Scrum Master certification a plus
Mastery level Microsoft Office skills
PowerPoint – graphics, master slide formatting, notes development, and advanced storyboarding
Word – reference and table creation, master formatting, and document structuring
Excel – tracking, sorting, filtering, conditional formatting, pivot tables, etc.
Mastery level Microsoft Project, SmartSheet, or other project management software – work stream, task, dependencies, predecessors, Gantt, etc.
